Frequently Asked Questions About Procurements
It is important to note that proper documentation serves as official proof of the goods being delivered.
For locally supplied goods, the delivery must be accompanied by the following documents: Delivery Note, Import Permit, Invoice, EFD Receipt, and Certificate of Analysis (COA)/Certificate of Origin.
For internationally supplied goods, the required documents include: Bill of Lading or Airway Bill, Certificate of Analysis (COA)/Certificate of Origin, and Commercial Invoice.
Goods will not be received if the required documents are missing, incomplete, or inaccurate.
The delivery timeframe for goods is determined by the terms and conditions outlined in the contract. Each contract specifies the exact delivery period. It is advisable that, before delivering the goods, the contractor communicates with the Contract Management Unit to ensure proper coordination and receipt arrangements.
Each contract has its own payment terms as outlined in the agreement. International suppliers are paid through a Letter of Credit (LC), while local contractors are paid within 30 days after the successful delivery of goods. All goods must first be inspected and confirmed to meet the required quality standards before the payment process begins.
Yes. It is a contractual offense for a Supplier to delay the delivery of goods, as it constitutes a breach of contract terms. Such delays are subject to penalties or liquidated damages as provided under the contract. The Public Procurement Act provides clear guidelines on how to administer penalties for suppliers who fail to deliver goods within the agreed timeframe.
Yes. If there are valid reasons that may cause or have caused difficulties in implementing the contract, an already signed contract can be amended in accordance with the provisions of the Public Procurement Act.
The Contract Compliance and Management Unit is the designated department responsible for overseeing all MSD contracts. Any communication or issue related to a contract should be directed to this unit to ensure accurate and lasting solutions.
A Supplier plays a crucial role in any contract, as the terms and conditions directly apply to them. The primary responsibility of a supplier is to ensure full compliance with all contractual obligations without delays. These obligations include delivering products on time, meeting the required quality standards, and supplying the agreed quantities in accordance with the contract terms.
The Medical Stores Department (MSD) implements various types of contracts as outlined in the Public Procurement Act. These include contracts for the supply of health commodities and other goods, service contracts, and construction contracts.
The Medical Stores Department (MSD) is a public institution governed by government laws and regulations. Therefore, any qualified and capable supplier who meets the required criteria can enter into a contract with MSD to supply goods or provide services. Once a supplier has been awarded a contract, they are referred to as a suppliers.
According to the interpretation provided by the Public Procurement Act and the principal Contract Law, a contract is a legally binding agreement between the Medical Stores Department (MSD) and a supplier for the delivery of health commodities within a specified period and quantity.
